Esplanda POS
The register, where staff can also clock in, and where hours sit next to the sales they produced.
$0 free, with no card needed to start
Employee Scheduling & Attendance
Time clock app for small business, schedule included
Next week drafted against how busy you get, callouts filled by the people who can take them and every punch on the record, for $49 per location per month.
No charge per employee or per manager. Esplanda prepares the payroll run for the payroll provider you already use. See Esplanda pricing.
In short
Employee Scheduling & Attendance is Esplanda's time clock app for small business, with the schedule built in. It drafts next week against your own demand, fills callouts and swaps with the people who can take them, and records every punch with the odd ones flagged and every correction kept.
It costs $49 per location per month, with no charge per employee or per manager. Esplanda prepares the payroll run; your payroll provider submits it.
- Time clock
- Schedule drafted from demand
- Callout cover
- Punch exceptions
- Audit trail
- Clean hours for payroll
What it does
Build the week, fill the gaps, keep the record
Scheduling software is usually sold on the first job. The second is the one that costs an owner their week.
1. Build the week
Next week drafted against your own demand pattern, the availability your staff recorded and the time off already approved, not last week copied forward. You change it, because you know things about Saturday no system does.
2. Fill the hole someone leaves
A line cook calls out at seven, a stylist is ill on a full day. The shift goes to people who are free, qualified for the role and clear of conflicts, and the first to accept gets it.
3. Keep the time record defensible
Punches recorded, odd ones flagged instead of silently accepted, every correction kept with who made it and what it was before. It matters most with tipped hours, split shifts and late closes.
Plus tasks and training on a shift
The opening checklist, station duties or Tuesday's delivery attached to the person who is there when it needs doing, not to a note on the office door.
This line schedules staff: who works, in which role, for which hours. Client appointments stay in the appointment book you use. Staff see all of it in the retail scheduling app.
01The time clock
Every punch kept, every fix on the record
Staff clock in and out from the app on their own phone, or at the register, with breaks recorded. Hours become a record instead of something rebuilt from texts on Friday.
- Odd punches flagged. A missing clock-out, a shift that ran four hours long, a punch from somewhere unexpected: each one surfaces for you to check.
- Corrections kept. When you fix a punch, Esplanda keeps who changed it, when, and what it was before, so a disputed timesheet has an answer.
- Staff run their side. They see the published schedule, record availability, request time off, swap a shift and pick up an open one.
- Facts, not scores. No performance ranking and no reliability index: a punch exception is a fact about a shift, not a judgment about a person.
What it costs
$49 a location, nothing per person
Eight staff in February and sixteen in December: $49 either way. No seat count and no tier you cross when you take on holiday help, so the bill never argues with you about staffing.
Employee Scheduling & Attendance
Schedule, callout cover, the time clock, punch exceptions, corrections, the staff app and clean hours for payroll.
$49 per location per month
Each employee or manager
Six staff or twenty-six, one manager or three. Two locations is two schedules, at $49 each.
$0 per person
Email and chat support free · No setup fee · No contract, stop at the end of any month · Every line on Esplanda pricing
Payroll
Esplanda prepares the run, your provider pays it
Esplanda holds the schedule and the punches, so it hands your payroll provider a clean, defensible record. It is the record keeper, not a payroll bureau: payroll is money and employment law at once, and it stays with the provider you already use.
| Job | Esplanda | Your payroll provider or accountant |
|---|---|---|
| Hours worked, by person and shift | Recorded, with breaks | Receives them |
| Punch exceptions and corrections | Flagged, resolved and kept on the record | Sees a clean timesheet |
| Tips by shift | Recorded against each shift | Pays them out |
| Submitting payroll and paying staff | Prepares the run | Submits and pays |
| Tax withholding and filings | Hands over the numbers | Calculates, withholds and files |
| Overtime eligibility, worker classification, break rules | Records the hours | Decides, for your state and city |
Hours also feed expense tracking software for small business, and labor as a share of sales shows in POS reporting. The labor target is yours to set: what is right for a restaurant on a Friday is wrong for a shop on a Tuesday.
Built for
Built for the hardest schedules
Two shifts a day with split roles, or cover that isn't interchangeable: that is where scheduling costs the most time, and where this line earns its keep fastest.
Built for
- Restaurants and bars, with two shifts a day, kitchen and floor, and a Friday that needs twice Tuesday's cover; see restaurant management software.
- Salons, barbershops and trades, where one person out means specific clients expecting that person; see service business management software.
- Liquor, grocery, convenience and retail counters, where the same job runs more simply; see liquor store software.
- Several locations, each with its own schedule and punches at $49 a location.
Works with what you have
- Your payroll provider: clean hours, tips and approvals, ready for the pay run.
- Your appointment book: clients stay in the diary you use; staff cover lives here.
- Your approval: the draft is a draft, and nothing reaches staff until you publish it.
- Your forecast: owner-side planning and labor cost live in employee scheduling software.
Questions
Time clock questions owners ask
How much does a time clock app for a small business cost with Esplanda?
Employee Scheduling and Attendance is $49 per location per month, with no charge per employee and no charge per manager. Six staff or twenty-six cost the same $49, so seasonal help doesn't change your bill. There is no setup fee and no contract, and you can stop at the end of any month.
Can my staff clock in from their phones?
Yes. Staff clock in and out from the Esplanda staff app on their own phone, with breaks recorded, or at the register on Esplanda POS. Every punch is kept, and odd ones are flagged for you to check.
Does Esplanda run my payroll?
Esplanda prepares the payroll run and your payroll provider submits it. Esplanda hands over hours worked, exceptions resolved and corrections recorded, in a form your provider or accountant can use. The submission, tax withholding and filings stay with them, because payroll is money and employment law at the same time and every part of it depends on your state.
What does drafting the schedule against demand mean?
The first draft of next week is shaped by how busy your business gets, hour by hour, instead of last week copied forward. It reads your own sales pattern, the availability your staff recorded and the time off already approved, and proposes a week for you to change and publish.
What happens when somebody calls out?
You mark the shift open and it goes to the people who can take it: free, qualified for the role and not already booked into a conflict. The first to accept gets it, and the schedule updates for everyone, instead of eleven text messages while you're on the floor.
What are punch exceptions, and why does the audit trail matter?
A punch exception is a time record that looks wrong: a missing clock-out, a shift that ran four hours long, a punch from somewhere unexpected. Esplanda flags them instead of accepting them silently, and when you correct one it keeps who made the change, when and what it was before. When a timesheet is disputed, you can show what changed and why.
Can staff see their schedule and request time off?
Yes. Staff see the published schedule, record their availability, request time off, swap a shift and pick up an open one in the staff app. That stops scheduling being a conversation you have fourteen times a week.
Will it show my labor cost as a percentage of sales?
Yes. The hours and the sales sit in the same system, so labor as a share of sales shows in your reports. The target is yours to set, because a figure that suits a restaurant on a Friday is wrong for a shop on a Tuesday and wrong again for a salon, where labor is most of what is being sold.
Clean hours, every shift
Start free today, or book a demo and we'll draft next week's schedule from your own sales and show where the hours go.
Esplanda POS and your website are free to start, with no card needed. Add paid tools only when you want them.
